Every Project in your Pipeline is unique and wonderful in its own way, but it can definitely be tough to keep track of every single detail. That’s why HoneyBook allows you to create Questionnaires — sets of questions you can send your clients to gather more information — to streamline the process of collecting Project details. And, fortunately, it's something you can do right through the HoneyBook iOS and Android mobile apps!
iOS & Android: Sending a Questionnaire
1. Find or create the Project that requires a Questionnaire, as Questionnaires need to be associated with an existing Project.
Find a Project: search via the search icon at the top of your app's Home screen (Pipeline view), or locate the Project from the Project List in your Pipeline.
Create a Project: learn how here.
2. Once in the Project, tap the New File button.
3. Select Questionnaire.
PLEASE NOTE: You can only attach one HoneyBook file per email.
4. Tap Start from blank to create a new Questionnaire, or choose a drafted Questionnaire, recently-sent Questionnaire, or Questionnaire Template you'd like to start with.
5. Now, build or edit the file as necessary! To edit existing questions, simply tap on the question field. Then, you can:
Edit the text of the question
Edit the placeholder answer text or edit the question's answer options
Check the box to indicate whether the question is required to answer
Tap the trash can icon to remove the question
6. To add a new question, tap Add question or section. If there are existing questions in the file already, scroll to the bottom to find this button. When adding, you can:
Add questions with a variety of formats: text, radio buttons, checkboxes, etc.
Add sections for additional static text, or to collect Project information.
HoneyBook Tip: Using the Collect Project Information section will add a set questions that align with the Project Details, and will automatically sync the answers to those fields within the Project.
Once added, you can tap any question to edit, or delete by tapping the trash can icon.
7. Make sure the file's settings are correct by tapping the 3-dot icon, then Edit cover. From there, you can edit:
The file name
The file's cover image
The logo that appears in the file
How your name appears in the file
How your company name appears in the file
If you make any changes, make sure to tap Save when you're done!
HoneyBook Tip: You can also preview how your client will see the file by tapping View as Client.
8. When you're ready, tap Attach.
9. Review, create, or select the email that will send with your file. You can:
Keep the default email text you see, or make a few changes. We'll automatically populate the email Template that's associated with the file type you're sending! And remember, you can always edit the email Templates themselves, so the Template that auto-populates moving forward will always look the way you want it.
Create a new message by tapping the subject line/email body field and deleting the auto-populated text. Then, just enter your own subject line and email text.
Select the Templates menu at the top of the screen to choose from your existing email Templates. This will replace the existing subject line and email text with those of the new Template.
Add additional attachments (non-HoneyBook files) to the email by tapping the paper clip icon in the toolbar and selecting your attachment(s) of choice.
10. Tap Send when you're ready! HoneyBook will send the email and Questionnaire right to your client.
When your client receives the file and answers the questions you’ve posed, they’ll be able to click Submit.
Once they submit, you'll receive a notification in your Notification Center, as a push notification (if you have the app downloaded, and push notifications turned on), and within the Activity Feed of the Project. You can review their answers through the submitted Questionnaire file itself, and any questions added with the Collect Project Information option will also populate into the respective Project Details fields.
Need to resend the Questionnaire, or make edits once you've sent the file?
At the moment, Questionnaires cannot be edited after they've been sent. In addition, once your client has submitted their Questionnaire answers, the original Questionnaire cannot be resent. You can choose to:
Resend the Questionnaire in its original form (if no submission has been made yet): tap to open the Questionnaire under the Files tab of the Project, then tap the Resend button.
Want to learn more?
Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!