Automations allow you to automate actions in your projects’ lifecycles, sending files and emails, creating tasks, and moving pipeline stages at the cadence of your choice. We’ll cover how to create an automation and activate it below.
📣 Note
This article references automations, available for Essentials and Premium plan members. Learn more about the features included in each plan here.
Create a new automation
Click Tools in your top navigation bar > Automations
Select + New Automation
Click into the title field to the top left of your screen and rename it
This will make it easy to find when you're adding an automation to a specific project
Add actions and triggers
An action is something that happens when the automation is active in a project. A trigger is the criteria that must be met for the action to take place. Together, an action and the associated trigger make an automation step.
From your automation, click the large plus (+) icon
Select your action: send email, create task, send smart file via email, or move pipeline stage
Depending on the action you select, you may also be prompted to select or enter additional information, such as the email or file template
Set the trigger: when the action should take place
Select whether the action will Require approval before sending, or not
If needed, rearrange, delete, or duplicate steps
Be sure to click Save once you're done building out your automation
Rearrange, delete, or duplicate steps
Rearrange: Hover over an new automation step > click the 6 dot icon > drag and drop to a new spot in the automation
Delete: Hover over an automation step > click the trash can icon
Duplicate: Hover over an automation step > click the duplicate icon
Activate the automation
Once you've created an automation and saved it, you'll be brought back to the Automations page. From here, you can activate the automation in three ways:
🚀 Get help from an automations expert: HoneyBook Pros are trusted professionals who can set up your automations and help take your business to the next level!
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