If time is money, then your calendar is a potential goldmine. Syncing your Google Calendar in HoneyBook will help you stay on top of your day-to-day and make sure that a minor scheduling error doesn’t lead to a major missed opportunity.
Remember that you can:
Sync your HoneyBook Projects to your Google Calendar
Sync your Google Calendar events to HoneyBook
Turn both on for a two-way sync!
In this article, we'll review:
What will and won't sync between calendars
Here’s what WILL sync between your Google and HoneyBook calendars, if two-way sync is turned on:
Google Cal Meetings: visible in your HoneyBook calendar, but only in the synced person’s calendar (not on team members’ calendars).
HoneyBook Meetings: visible in Google Cal. HoneyBook Meetings are sessions that have been scheduled through the HoneyBook Scheduling tool.
Tentative HoneyBook Projects: visible in Google Cal. Tentative Projects are any that have not yet been booked, such as new inquiries or a Project with no booked files (signed Contract or paid retainer).
Booked HoneyBook Projects: visible in Google Cal. Booked Projects are any Projects that have either a signed Contract or the first payment (retainer) paid. This would generally be inside a Proposal or Invoice.
PLEASE NOTE: You cannot manually mark a Project as Booked within your calendar. If you wish to have a Project show up as Booked, you must have a signed Contract or a payment submitted by your client.
If your client paid outside of HoneyBook, here's how to mark that payment as paid!
Here’s what WILL NOT sync between your Google and HoneyBook calendars:
Payments: this includes Unpaid and Overdue payments
Archived Projects: no information from archived Projects will be visible, including payment dates.
TBD Projects: if a Project does not have a Project date associated with it, it will not be visible in your HoneyBook calendar.
PLEASE NOTE: Edits made to a HoneyBook event when viewing it in Google Calendar will not update the event in your HoneyBook calendar, even if calendars are synced. You're also not able to edit Google Calendar events through your HoneyBook calendar.
HoneyBook Calendar for Teams
As owner of the HoneyBook account, you'll be able to see all Projects that you have created (making you the Project owner) or Projects that you have been invited to (making you a Project participant).
If you’ve added team members to your HoneyBook account, they'll each have their own separate HoneyBook calendars. Like the account owner, the Projects that show up on a team member’s calendar are those they've created (Project owner) or been invited to (Project participant).
If you’d like all team members’ calendars to be visible to everyone, you can turn this on under Company Settings → Team.
This will activate the team calendar view, which can be toggled on and off for each team member to view only their own Projects, or Projects across teams.
PLEASE NOTE: Only the Account Owner can turn this setting on.
Sharing your calendar
If you’d like to allow a team member to view your calendar, this must be done through Google. Simply sync your Google Calendar with HoneyBook, then head to your Google Calendar directly to share it with that team member.
Once it’s been shared through Google and that team member has synced their Google Calendar with HoneyBook, they’ll be able to view all of your calendar's pertinent information.
Want to learn more?
Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!