Your HoneyBook Library is where you store frequently used images, PDFs, and other files so you can easily reuse them across your business. With folder-based organization, you can group and find assets quickly, and switch between grid and list views to browse the way that works best for you. For best results, check out our image sizing guidelines.
📣 Note
Client-uploaded images or files submitted through a project or workspace aren’t automatically added to your Library. To add them, upload them manually.
Navigate the Library
The Library has a few key elements:
Left panel — A folder navigation panel for organizing assets, aligned with how templates folders work
Filter chips — At the top of the Library, filter between All, Images, and Files
Search field — In the Library toolbar, use Search to find assets by name across images, files, and merged assets
View toggle — Switch between Grid view and List view to browse assets as cards or in a table
Sort options — At the top of the Library, use Sort by to order assets by Newest added, Oldest added, Name: A to Z, or Name: Z to A. In List view, you can also sort by Name, Folder, or Added by selecting a column header, then selecting it again to reverse the sort order.
List view preview — In List view, select a file or image row to open a preview. From the preview, you can close, download, or delete the asset.
Organize your Library with folders
Use folders to group assets by project type, client, season, or however works best for your workflow.
Create a folder — Select + Create folder in the left panel and give it a name
Move assets into a folder — Hover over an asset, then select
More options (vertical ellipsis icon) > Move to folder > the folder to move it to
Navigate folders — Select any folder in the left panel to view its contents
View metadata — In Grid view, file cards show filenames, folder names, and upload dates, and image card metadata appears on hover. In List view, assets appear in a table with columns for Name, Folder, and Added.
Upload images and files
On the web
From the navigation menu, select Tools > Library
Select Upload
Drop the images or files you want to upload, or select choose files
Each image or file can be up to 15 MB
In the mobile app
From the navigation menu, select Tools > Library
Select Upload to library
Each image or file can be up to 15 MB
Choose how to upload:
Upload photo — Add an existing photo from your device
Browse files — Upload an existing file from your device
Take photo — Use your device camera to take a new photo
Uploaded items appear under Images or Attachments, depending on file type
Import from Canva or Pic-Time
On the web, you can also import images directly from Canva or Pic-Time if you've integrated your accounts.
Use Library assets
Once items are uploaded, you can:
Insert them into smart files, forms, and emails, including inline images in email drafts
Preview PDFs by selecting a PDF file card, then download or delete the file from the preview as needed
📚 Tips
There's no limit to the number of images and files you can store in your Library, though each individual file can be up to 15 MB
If you're using an image in an image block, you can adjust the content width or crop it. For thumbnail or item images, make sure you're using the right image size.
Images can be inserted inline in the body of an email when composing on the web, including by uploading an image or selecting one from your Library in the image picker. You can also add images as attachments. If an image upload fails when you send the email, remove the image and try again. Learn more about attaching files to emails.
Still have questions? Feel free to send us a message by selecting the Question Mark icon on any HoneyBook page. Our team is always happy to help!