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Availability Calendar

Let prospective clients see which dates are open before they ever reach out.

What is the Availability Calendar?

The Availability Calendar is a view-only, day-level calendar that shows prospective clients which dates your venue has available and which are already booked. You can:

  • Embed it on your own website

  • Show it inside your HoneyBook lead form

  • Share it as a direct link with leads

It displays a simple month grid marking each day as available or unavailable.Client names, event details, and booking information are never shown to your clients, so their privacy is fully protected.

The Availability does not replace the Scheduler. Scheduler is for booking specific time slots (like venue tours), while the Availability Calendar is for displaying the availability of event dates.

đź’ˇ Why it matters

Prospective clients often reach out just to ask "is my date open?" before they're seriously considering booking. That back-and-forth takes up admin time and often leads nowhere. The Availability Calendar lets them check the open dates themselves, so the inquiries that do reach you are from clients who already know your venue is free to book for their desired date.

Who can use it

  • Available on all Venue specific subscription plans

  • Currently manageable only by the Account Owner

How it works

Staying up to date automatically

The calendar is auto-synced with your HoneyBook booked projects. As soon as a project with an event date is booked (or a booking is removed), the calendar updates. There's no manual upkeep required.

The calendar is always live so there's no separate toggle to turn it "on." Whether prospective clients ever see it is entirely up to you. It's only visible if you choose to embed it, share the link, or add it to your lead form.

Manual control over what shows

While the calendar automatically updates based on booked projects, you can manually override any date in either direction:

  • Block a date that's open in HoneyBook but unavailable for another reason (a personal day off, an off-platform booking, maintenance, etc.)

  • Unblock a date to make a currently blocked day available again

  • Mark a booked date as available anyway. For example, if you can host more than one event on the same day

Set recurring closed days

If your venue is closed on the same day every week (for example, "always closed Mondays"), you can set that once as a recurring closed day rather than blocking each date individually.

Automatically branded

The calendar picks up the brand colors from your Company Settings, so it matches the rest of your public-facing pages without any extra setup. If you’d like a different look, you can override the text and background colors specifically for the calendar at any time.

Where to find it

The Availability Calendar lives inside your existing Calendar page in HoneyBook. From there you can view your availability, make manual overrides, set recurring closed days, and get your sharing options.

Sharing your availability

You have three ways to put your calendar in front of prospective clients:

  1. Embed it on your website using the provided embed code, so visitors can check availability without leaving your site.

  2. Add it to your HoneyBook lead form so anyone submitting an inquiry can see your open dates first.

  3. Share a direct link with a lead over email, text, or social media.

What clients can & can't see

Prospective clients only ever see a month grid of available and unavailable days. They cannot see:

  • Client or contact names

  • Event details or descriptions

  • Any other booking information

The calendar only shows available vs. unavailable dates. It never explains why a date is blocked.

Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!

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