HoneyBook galleries let you deliver photos and videos to clients in a branded, professional experience — without a separate subscription to tools like Pixieset or Pic-Time. Every gallery is connected to a HoneyBook project, so your client's booking details and delivery are all in one place.
đź“Ł Note
Galleries is available to photographer and videographer members
Storage limits vary by plan — Starter members receive 200 GB, while Essentials and Premium members receive unlimited storage
Create a gallery
You can create a gallery from 2 places:
Galleries page:
From the navigation menu, select Galleries
Select Create now or + Create gallery
Project workspace:
Open a project, then select the Galleries tab
Select + Create gallery. The gallery name and event date will pre-fill from the project.
Every gallery must be connected to a project. If you don't have a project yet, create one first — the project is how HoneyBook knows who the gallery belongs to. Once a gallery is connected to a project, you can duplicate it and connect it to another project if needed.
On the web
Connect the gallery to a project by searching for or selecting an existing project
Enter a gallery name
Select a preset from the Preset dropdown, if shown. If a default preset exists, it will already be selected.
Select the shoot date > Create
Save time with gallery presets
Gallery presets let you save the design and settings you use most, then reuse them on future galleries so you don’t need to set up each one from scratch.
Create a gallery preset
From the navigation menu, select Galleries
Open an existing gallery or start creating a new one
Click More options
Select Save as preset
đź“š Tip
Give each preset a clear name, so it’s easy to find when you’re ready to use it.
Apply a preset to a gallery
Choose the project you want to use the preset for
Name the gallery and choose the shoot date.
Select the preset you'd like to use
Select Create
Edit or delete a gallery preset
Go to Galleries
Select Gallery Settings
Find the preset you want to manage
Select More options
then choose one of the following:Set as default
Edit
Duplicate
Delete
Manage your galleries
From Galleries, you can:
Toggle between List view
and Thumbnail view 
with more galleries loading as you scroll in Thumbnail viewSearch galleries by name. Search supports up to 100 characters.
If your search can’t be completed, you’ll see a Search unavailable message and can select Clear search to return to the full galleries list
If more galleries can’t load when you’re searching or browsing, you’ll see: “Couldn’t load more galleries. Please try again”
Filter by status or custom filters
Sort galleries
Bulk actions
Bulk actions includes selection across the currently loadable galleries in your view.
Select multiple galleries to take action on them at once. In list view, Select all applies to the galleries currently available in your view, not only the galleries already on screen. How you select galleries depends on your current view:
List view
Check the checkbox next to each gallery you want to selectThumbnail view
Hover over a gallery, then select it to check it
Once galleries are selected, you can then select:
Move — Move selected galleries to a folder
Star — Star all selected galleries for quick access
Delete — Delete selected galleries
More options
> Publish or Unpublish — Change the status of selected galleries
Gallery statuses
Status | What it means |
Draft | Created but not published. Not visible to clients. |
Published | Live. Once published and shared, clients can view it with the gallery link or their client portal. |
Unpublished | Manually unpublished by you, or the expiry date has passed. Clients can’t access it. |
Upload photos and video
Once your gallery is created, you can start uploading media.
Drag and drop photos and videos directly into the gallery. Gallery uploads also accept HEIC and HEIF image files.
A progress bar shows upload status — you can navigate away while uploads continue in the background
Photos and videos appear in the gallery as they upload
If a file format isn’t supported, or an image’s dimensions can’t be read, the file is skipped during upload and you’ll see an error message listing the affected file names
The first photo uploaded becomes the default Cover and logo image — you can change this at any time
Storage and video limits by plan
Plan | Photo storage | Video |
Starter | 200 GB | Up to 2 hours |
Essentials | Unlimited | Up to 8 hours |
Premium | Unlimited | Up to 15 hours |
During your trial: Galleries are free to use. After your trial ends, you can’t create new galleries or upload new media. All galleries are permanently deleted 60 days after a trial ends.
"Powered by HoneyBook" branding: Client galleries display "Powered by HoneyBook" branding for members on a trial or the Starter paid plan. This branding is removed on Essentials and Premium plans.
Pic-Time integration: If you use HoneyBook's Pic-Time integration, it continues to work as normal. Galleries and the Pic-Time integration are separate features and can be used alongside each other.
Organize photos into sets
Sets are sub-groups of photos within a gallery — similar to chapters or album sections. Clients navigate between sets using tabs in the gallery view.
Every gallery includes a highlights set for your standout photos from the session. You can rename or delete the highlights set. Deletion requires at least one other set to exist first — you'll be prompted to move the photos to another set or delete them.
Manage your sets
Create a new set by selecting + Create set
Rename a set by hovering over the set and selecting More options
> RenameMove photos between sets using bulk actions — note that bulk moves are limited to 3,000 images per action
Delete a set by hovering over the set and selecting More options
> Delete
Customize your gallery's design
From the Design tab, control how your gallery looks to clients.
Setting | Options |
Cover |
|
Logo | Use your company logo on the gallery cover. You can upload, edit, replace, delete, save, or cancel a logo.
If a logo is available, the cover preview shows your logo instead of only your company name, and HoneyBook chooses the light or dark logo variant to match the cover layout and background. |
Grid |
|
Fonts | Customize header and body fonts to match your branding.
|
Colors | Customize background and button colors to match your branding.
|
Configure your gallery’s settings
From the Settings tab, control access, client interactions, and download permissions.
Setting | Options |
Access |
|
Proofing | Control how clients interact with your gallery. All options are on by default.
|
Downloads | Control what clients can download. Downloads are on by default.
|
Publish and share your gallery
Publishing and sharing are 2 separate actions — it's important to understand both.
Publishing makes your gallery live. The link becomes active and clients who have it (or find it in their client portal) can view the gallery. Publishing doesn’t automatically notify anyone.
Sharing sends the link to your clients — by email through HoneyBook or by copying the link directly. Sharing doesn't happen automatically when you publish.
A gallery can be published for days before you share it. You can also copy the link and share it through any channel once the gallery is published.
Publish your gallery
When your gallery is ready, select Publish
Alternatively, if you’re on Galleries, select More options
on the gallery you want to publish > Publish
The gallery status updates to “Published” and sharing options become available
Share by email
Select Share and make sure Send email is selected
Alternatively, select the dropdown by Share > Send email
Adjust the recipient list and add a message, if needed. Your project participants are added as default recipients.
If your gallery is password-protected, you can include the Gallery password smart field in your message to automatically add the gallery password. If the gallery doesn’t have a password, this smart field stays blank.
Select Send to send the email now, or use the schedule send option in the toolbar to choose a future send time.
Share by link
Select Share and make sure Copy link is selected
Alternatively, select the dropdown by Share > Copy link
Copy the gallery link and share it through any channel — text, social media, or anywhere else
Duplicate a gallery
Duplicating a gallery copies all photos, design settings, and gallery settings. The duplicate is named "[original name] (copy)" and can be connected to a new project.
To duplicate
Open the gallery
Select More options
> Duplicate
What your client experiences
Clients access your gallery using the link you share, or if they select Galleries from the navigation menu in their HoneyBook client portal. Inside the gallery, clients can:
Browse photos organized by set using navigable tabs
Click any photo to open a full-size view
Mark photos as favorites (if you’ve enabled this in the Settings tab) — clients must enter their email before they can use favorites, and if their viewer session ends, they’ll be prompted to enter it again before opening Favorites
Download photos in the sizes you’ve made available (if you’ve enabled this in the Settings tab), and if a client opens Downloads without an active viewer session, they’ll be prompted to enter their email again
Track client activity
From the Activity tab, see how clients are engaging with your gallery:
Which photos were downloaded or favorited
The client's email, their name (if they're in HoneyBook), and the date of the action
Search within the activity log to find specific photos or clients
Click an available image thumbnail to open that image in a full-size viewer. If the original media is no longer available, the thumbnail shows a delete icon instead.
Still have questions? Feel free to send us a message by selecting the Question Mark icon on any HoneyBook page. Our team is always happy to help!