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Updating Your QuickBooks Integration with the HoneyBook Balance Business Checking Account

Switched over to the HoneyBook Balance Checking Account? In this article, we’ll cover next steps after signing up for HoneyBook Balance.

Updated this week

Opened a HoneyBook Balance Checking Account? This guide walks you through next steps after signing up for the HoneyBook Balance Checking Account to ensure seamless integration with QuickBooks. We'll cover how to:

  • Set up your HoneyBook Balance Checking Account in QuickBooks

  • Create and manage savings buckets in QuickBooks

  • Record funds transferred to and from HoneyBook Balance and savings buckets

  • Update your bank details and QuickBooks dashboard in HoneyBook for accurate payment syncing

  • Handle payments made to your HoneyBook Balance Checking Account before setup


Set up HoneyBook Balance in QuickBooks

  1. Link your HoneyBook Balance Checking Account

    1. In QuickBooks from the navigation menu, select Transactions > Bank transactions

    2. Select Link account in the top-right corner

    3. Search for "HoneyBook," select it, and follow the prompts

    4. Enter the phone number associated with your HoneyBook account and the verification code sent to your mobile phone, then select Continue

    5. Once verified, select Checking as the account type, choose a starting transaction date, and select Connect. Your HoneyBook Balance Checking Account is now linked to QuickBooks.

  2. Set up savings buckets

    In QuickBooks, it's necessary to create any savings buckets you've associated with your HoneyBook Balance Checking Account. As money from payments received goes into these buckets, it'll need to be recorded as transfers in QuickBooks.

    1. In QuickBooks from the navigation menu, select Transactions > Chart of accounts

    2. Select New in the top-right corner

    3. Enter a name for your bucket, for example, "HoneyBook Balance - Tax savings bucket"

    4. Select Bank under "Account type" and Savings under "Detail type"

    5. Select Save, then repeat for all savings buckets created in HoneyBook


Record transfers in QuickBooks between HoneyBook Balance and savings buckets

  1. Record transfers to savings buckets

    1. In QuickBooks from the navigation menu, select Transactions > Bank transactions

    2. Find your HoneyBook Balance Checking Account and within it, any transaction labeled "bucket withholding" in the description or name

    3. Select the transaction > Record as transfer

    4. Under "Transferred to," choose the appropriate savings bucket, for example, "HoneyBook Balance - Tax savings bucket"

    5. Select Record transfer

  2. Record transfers from savings buckets

    1. In QuickBooks from the navigation menu, select Transactions > Bank transactions

    2. Find your HoneyBook Balance Checking Account and within it, any transaction labeled "bucket withholding" in the description or name

    3. Select the transaction > Record as transfer

    4. Under "Transferred from," choose the appropriate savings bucket

    5. Select Record transfer

  3. Verify savings bucket balances

    1. In QuickBooks from the navigation menu, select Transactions > Chart of accounts

    2. Find the appropriate savings bucket, then compare its QuickBooks balance with your HoneyBook records


Update HoneyBook Balance as your payment account in HoneyBook

Once your HoneyBook Balance Checking Account has been set up in QuickBooks, it’s time to ensure it's been properly updated in 2 places in HoneyBook, to link your accounts and ensure all future payments flow correctly from HoneyBook to QuickBooks:

  • In your bank details within company settings

  • In your QuickBooks dashboard within HoneyBook Finance

Update HoneyBook Balance in bank details

  1. In HoneyBook from the navigation menu, select Settings > Company settings

  2. Select Bank details

  3. Under "Bank account," select View and edit to update with your HoneyBook Balance Checking Account

Update HoneyBook Balance in your QuickBooks dashboard

  1. In HoneyBook from the navigation menu, select Finance > QuickBooks

  2. If it appears, select Connect to QuickBooks and follow the prompts

  3. Under “Choose a default QuickBooks account to link with incoming deposits,” select your HoneyBook Balance Checking Account from the dropdown

    1. If you don't see your account, select Sync your accounts to refresh the connection, then choose your account


Match pre-setup payments in QuickBooks

If a payment was processed before setting up HoneyBook Balance in QuickBooks and HoneyBook, you might still see the green QuickBooks logo next to the payment in your HoneyBook Payments dashboard but wonder why there’s no match shown in QuickBooks, even after setting up your HoneyBook Balance Checking Account in QuickBooks.

If payments were made directly to your HoneyBook Balance Checking Account before QuickBooks and HoneyBook were set up, you'll need to manually update in QuickBooks the receiving account from the bank account that was previously set up in your HoneyBook Balance Checking Account.

  1. In QuickBooks from the navigation menu, select Sales > All sales

  2. Find the appropriate payment, then select View/edit

  3. On the "Receive Payment" screen, select the deposit under the client name to open the deposit screen

  4. Update the bank account to your HoneyBook Balance Checking Account, then select Save and close

  5. From the navigation menu, select Transactions > Bank transactions, then find the payment and select Match

🔥 Stop

Avoid adding unmatched payments directly, as this can create duplicates and overstate your income. If no match appears, refresh QuickBooks or select Find other matches to find the correct one.

Now that your HoneyBook Balance Checking Account is properly set up in QuickBooks and HoneyBook, you can enjoy the seamless benefits of HoneyBook’s QuickBooks integration!


Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!