Switched your business bank account? In this article, we cover the following next steps after switching your business bank account, to ensure you can continue to take advantage of HoneyBook’s QuickBooks integration:
Update your new business bank account in QuickBooks
Update your QuickBooks dashboard in HoneyBook, to make sure payments flow as they should from HoneyBook to QuickBooks
What to do if a payment was made to your old bank account before updating to your new business bank account in QuickBooks and HoneyBook
Set up your new business bank account in QuickBooks
In QuickBooks from the navigation menu, select Transactions > Bank transactions
Select Link account in the top-right corner
Search for, then select your bank name
Enter your bank login information, then select Continue
Once verified, select Checking as the account type and choose a starting transaction date, then select Connect. Your new business bank account is now linked to QuickBooks.
Update your new business bank account as your payment account in HoneyBook
Once your new business bank account has been set up in QuickBooks, it’s time to ensure it's been properly updated in 2 places in HoneyBook, to link your accounts and ensure all future payments flow correctly from HoneyBook to QuickBooks:
In your bank details within company settings
In your QuickBooks dashboard within HoneyBook Finance
Update your new business bank account in bank details
In HoneyBook from the navigation menu, select Settings > Company settings
Select Bank details
Under "Bank account," select View and edit to update with your new business bank account
Update your new business bank account in your QuickBooks dashboard
In HoneyBook from the navigation menu, select Finance > QuickBooks
If it appears, select Connect to QuickBooks and follow the prompts
Under “Choose a default QuickBooks account to link with incoming deposits,” select your new business bank account from the dropdown
If you don't see your account, select Sync your accounts to refresh the connection, then choose your account
Match pre-setup payments in QuickBooks
If a payment was processed before setting up your new business bank account in QuickBooks and HoneyBook, you might still see the green QuickBooks logo next to the payment in your HoneyBook Payments dashboard but wonder why there’s no match shown in QuickBooks, even after setting up your business bank account in QuickBooks.
If payments were made directly to your new business bank account before QuickBooks and HoneyBook were set up, you'll need to manually update in QuickBooks the receiving account from the bank account that was previously set up before your new business bank account.
In QuickBooks from the navigation menu, select Sales > All sales
Find the payment that was processed before setting up your new business bank account in QuickBooks, then select View/edit
On the "Receive Payment" screen, select the deposit under the client name to open the deposit screen
Update the bank account to your new business bank account, then select Save and close
From the navigation menu, select Transactions > Bank transactions, then find the payment and select Match
🔥 Stop
Avoid adding unmatched payments directly, as this can create duplicates and overstate your income. If no match appears, refresh QuickBooks or select Find other matches to find the correct one.
Now that your new business bank account is properly set up in QuickBooks and HoneyBook, you can enjoy the seamless benefits of HoneyBook’s QuickBooks integration!
Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!