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How to read the transactions table in HoneyBook Finance

Get more information about what appears in the transactions table and what you can do in it

Updated this week

📣 Note

This article covers a feature that's included in an invite-only closed beta. If you're not a part of the beta, your finance suite will look different, and the help articles you'll want can be found here.

Get a record of all your payments and expenses in your transactions table. In the transactions table, you'll see additional details about each transaction. With HoneyBook Finance, you can also see which project the transaction is related to, how much of the payment is saved, and other important information.

A good practice is to review your transactions weekly to keep up on categorizing expenses and scanning for fraudulent transactions.


What info is in the transactions table

The transactions table tracks how all funds enter and exit your business checking account.

  • Go to Finance in the top navigation menu > select Dashboard

The transactions table is made up of five key columns: the transaction date, name, project name, category, and amount. Check out the table below to learn more about each column.

Transaction table column

Description

Date

When this transaction occurred. Note that the last 100 transactions to happen in your account will be present.

Transaction (name)

A short summary of the transaction. Typically includes the vendor name. If you moved funds within your HoneyBook Finance account, a summary of that action is also included (e.g., moving funds into a savings account).

Project name

If you link a project to an expense in the transaction table, that will appear here. Project payments will automatically be linked. Learn more about uncovering project finances.

If a project is linked to the transaction, you can go to the project’s page by selecting the link for that transaction.

Category

For card transaction expenses. What expense category this transaction falls into. Learn more about expense categorization.

Amount

The total amount of the transaction. Note that any payments to you may have transaction fees and savings set aside into savings buckets that reduce what was added to your available balance. The next section covers amounts more in depth.

🔥 Stop

If you've noticed ACH charges on your account that you don't recognize, immediately contact support by clicking the Question Mark icon on any HoneyBook page.

Learn more about the transaction amounts shown

In the transactions table, the payment amount always represents the total transaction amount, and it's important to note that this may not be the same as the amount added to your available balance. This is because transaction fees, money put aside in savings, and loan repayments may be subtracted from the total amount if they are applicable.

A list will appear on the right side of your screen. This list breaks down what funds were deducted from the original payment amount. Let’s break down the example below.

Here, the amount total, $0.88 had two deductions: $0.10 for a regular savings bucket and $0.13 for a tax savings bucket. This means $0.65 was added to the account’s available balance.

📚 Tip

If you see a green number, then that amount was deposited into your account or transferred into it. If you see a black number with a minus sign ( - ) in front of it, that amount was withdrawn from your account or transferred out of it.

More information on transaction details

While reviewing transaction amounts and deductions, you can also discover a transaction’s date, ID, and type.

  • The date is when the transaction occurred.

  • The ID is a unique identification number for the transaction (and is not an invoice ID).

    • Your banking providers can use this number to identify the transaction if you ever need to troubleshoot with them.

  • The type will change depending on how this transaction was generated. Learn more about the different transaction types that can appear:

Transaction type

Description

ATM

Funds were withdrawn from your account via an ATM machine.

Book

A payment between two accounts on the same bank (e.g., funds were added to your tax savings bucket).

Card

A catch-all type that covers when a card was used to make a transaction, but neither an ATM withdrawal nor a purchase took place (e.g., you used your card to send a PayPal payment).

Originated ACH

Funds were transferred out of your account via ACH.

Payment Canceled

A previously processed ACH payment you made was canceled.

Purchase

A purchase was made with a card.

Received ACH

An ACH payment was received by a deposit account.

Returned ACH

An ACH payment was returned by the bank (not the account holder).


What you can do in the transactions table

In the list of transactions, there are a few things you can do to make the most of your HoneyBook Finance account. These actions, explained below, will give you information on which projects earn you the most money and where you are spending your money.

Unlock project finances by linking a project to a transaction

Under the Project name column, you can link projects to transactions. Doing so unlocks the project finances widget, providing you with insights on which projects make you the most money and which projects generate the most expenses.

When you link a project, you can also directly access that project’s page by selecting the Link icon.

Uncover money insights by categorizing an expense

Under the Category column, you can categorize expenses paid for with your business debit card (but not payments). Doing so begins to generate insights for how your money flows in and out of your account, letting you know where and how you spend your money.

Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!

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