You can connect your Asana account to HoneyBook to automate actions between the two platforms. This integration (via Zapier) links the accounts, so when a trigger in one account happens, an action is taken in the other (known as a Zap). Connecting your HoneyBook account to Asana can provide you with another place to manage your projects if you aren't ready to move over to HoneyBook's project management system.
đŁ Note
This integration is available for HoneyBook Essential and Premium plan members. Learn more about the features included in each plan.
Retrieve your Zapier API key in HoneyBook
To use Zapier, you must first gather your Zapier API Key from your HoneyBook account. This unique key points out your HoneyBook account to Zapier so it knows which account the automations should happen in.
From the top navigation menu, select Tools > select Integrations
Find the Zapier integration card > select Copy API Key
Paste this key somewhere safe, and delete it from that safe spot after youâve completed your integration. Do not share this API key with anyone, as it is unique to your account.
Set up your Asana integration
While the goal is to automate actions between your HoneyBook and Asana accounts, youâll primarily be setting up the integration in Zapier.
Start your integration in HoneyBook
From the top navigation menu, select your profile picture > select Company Settings
Select the Integrations tab
Find the Asana integration card > select Connect
Select Start
While the goal is to automate actions between your HoneyBook and Asana accounts, youâll primarily be setting up the integration in Zapier.
Finish your integration in Zapier
Now that youâre on Zapierâs site, you can create a custom Zap between HoneyBook and Asana as well as try out a popular Zap. If you want to create a completely custom Zap and want to learn more, check out Zapierâs help center on Zaps.
If you want to try out a popular Zap instead, the process below will walk you through one.
đ Tip
If you ever need to update this integration, come back to Zapier and select the Edit icons next to either HoneyBook or Asana.
Create a popular Asana Zap
In this Zap, Asana tasks will be created whenever you move a HoneyBook project to a new stage.
Connect your Zapier and HoneyBook accounts
On the HoneyBook + Asana integration page, select Try it
Select the HoneyBook trigger > select Sign in from the setup menu
Paste the Zapier API key you retrieved earlier into the new window > select Yes, Continue to HoneyBook
Back in Zapier, check that your HoneyBook account appears in the setup menu > select Continue
In the setup menu, select Test trigger
When you do, Zapier will try to retrieve a project's info
If Zapier was successful, the details of a project in your HoneyBook account should appear
Select Continue with selected record
This will be the inquiry used to set up the rest of the Zap (though all inquiries should have the automation once setup is complete)
Once youâve chosen the project thatâll be used to set up this Zap, youâll then need to connect your Asana account and set up the task creation automation. Continue on to the next section when Zapier shows a green checkmark next to the HoneyBook logo and the setup menu asks you to sign into Asana.
Connect Asana and finish the Zap
With the trigger in HoneyBook set up to fire when a projectâs stage changes, youâll now work in Zapier and Asana to create tasks based on the HoneyBook projectâs stage status.
1. Select the Asana Zap block > select Sign in
2. Sign into Asana > select Continue
3. Fill out the Zap's action details
What action details you set will be the ones used whenever the HoneyBook trigger fires (which you set up earlier). In this case, whenever a HoneyBook project changes stages, a task will be created with the details you set here. Here are the different fields you can fill out:
Asana Task Fields | Description |
Workspace/Organization | The Asana workspace this task will be created in. Only one workspace can be selected. |
Project | The Asana project this task will be created in. Multiple projects can be selected. |
Section | What project section this task will be added to. You can use this only if one Project is selected. |
Name | Enter the taskâs name. Tokens are available to use that will pull certain HoneyBook project details (like the Project Type). |
Description | Enter the taskâs description. |
Send as Plain Text | This will send the task name and description as plain text. If your Asana project has had issues in the past with specially formatted fields (like data sent in XML format), select true. |
Due On | When the task is due. Use this if the task only needs to be done by a certain day. Relative dates are available to use (like âtomorrowâ). |
Due At | When the task is due. Use this if the task must be done on a certain day and time. Relative dates are available to use (like âtomorrowâ). |
Assignee | Select who in your Asana workspace will be assigned this task. |
Assignee Status | Pick where in your assigneeâs workflow this task will appear. |
Followers | Choose who should follow this taskâs status. |
Hearted | Pick whether this task should be liked (originally called âHeartedâ in Asana). |
Tag | Select what this task should be tagged with. |
Priority | Choose what this taskâs priority should be when created. |
Status | Pick what status this task should start in. |
4. Once you've settled on your task details, select Continue at the bottom of the Action section in the setup menu
5. Review your task choices > select Test action
a. If the test was successful, Zapier will tell you that a task was sent to Asana
b. You should also confirm in your Asana workspace that the task was created
6. Once youâve confirmed that the test was successful, select Publish back in Zapier
And youâre done! Now whenever you shift any projects in HoneyBook to a new stage, a task will be created in your Asana workspace with the task details you set.
There are many other triggers you can use and actions you can automate on both platforms. All you need to do is create a new Zap, select the trigger event you want Zapier to look for and the action you want Zapier to automatically do, and set the action details (similarly to what you did earlier).
Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!