The time tracker tool helps you keep track of how you spend your time on different aspects of a project. It is especially useful for tracking time for services that is not specified in an invoice. You can also transfer tracked time into a new invoice.
There are two ways to log time on HoneyBook. On the desktop version, you can manually add recorded time to a project. On the mobile app, there is a stopwatch feature to log the start and end times of your work.
If you have already tracked your time for a project and want to add it to the project's time log, manually recording time on the desktop version is the best option. If you want HoneyBook to help you track your time, use the stopwatch feature on the mobile app.
On desktop: Manually track and bill your hours
Find and open the project you'll add recorded time to by using the search bar or accessing the project pipeline
Once you're looking at the project workspace, select the Time Tracker in the right-side menu
Select Log new
Enter the time entry's details:
What you worked on
How many hours you worked and your hourly rate
What day you worked these hours
Whether these hours are billable
When you're done, select Add Hours
From here, the tracked hours will appear in the right-side menu. This is also where you'll create an invoice for your billable hours when you're ready to send that to your client.
Edit your hours
Find and open the project you'll add recorded time to by using the search bar or accessing the project pipeline
Once you're looking at the project workspace, select the Time Tracker in the right-side menu
Find the hours you want to edit > select the triple-dot icon at the end of the row > select Edit hours worked
Edit the time entry's details:
What you worked on
How many hours you worked and your hourly rate
What day you worked these hours
Whether these hours are billable
Select Save Changes
Delete your hours
Find and open the project you'll add recorded time to by using the search bar or accessing the project pipeline
Once you're looking at the project workspace, select the Time Tracker in the right-side menu
Find the hours you want to edit > select the triple-dot icon at the end of the row > select Delete work hours > select Delete
On the app: Record your worked hours
There's three ways to track your time on the app: Through the Tools tab, from a project's settings, or from the Create button in the bottom navigation menu. You can also manually edit your time worked once an entry is added to a project from any of these entry points.
You can't bill hours on mobile. You'll need your computer to send the invoice.
Get to the time tracker
From the Tools tab: From the bottom navigation menu, select Tools > select Time tracker
From the project settings: From the bottom navigation menu, select Projects > select the project you'll track time for > select the triple-dot icon > select Track time
From the Create button: From the bottom navigation menu, select Create > select Time tracker
Select the play button to begin tracking your time
You can move away from this screen by swiping down on the time tracker, and can return to it by tapping on the purple banner above the bottom navigation menu
When you're done working, select the pause button
Select Save or edit time to save this time entry
You can also discard this time entry by selecting Discard
Enter the time entry's details
What you worked on
How many hours you worked
Your hourly rate
Whether the hours are billable
Which project this time is for
What day you worked these hours
Select Save
Send an invoice for your billable hours
You'll create an invoice for your billable hours from the project workspace. Only hours you've tagged as billable can be added to an invoice.
📣 Note
Once you invoice your billable hours, you cannot edit or delete them. Make sure your details are correct before sending the invoice.
Find and open the project you'll add recorded time to by using the search bar or accessing the project pipeline
Once you're looking at the project workspace, locate the Time Tracker section in the right-side menu
Select Create Invoice
Select the hours you want to include in the invoice by hovering over them > select the checkbox next to the billable hours' date
When you've checked all the hours you want to include, select Next: Get Invoice.
From here, make any additional adjustments to your invoice
From here, your client will receive the invoice and can begin making payments on it (depending on the payment due dates you set). You'll get a notification when the client makes a payment and can view the invoice's status from your project's activity feed.
Still have questions? Feel free to send us a message by clicking the Question Mark icon on any HoneyBook page. Our team is always happy to help!