HoneyBook Payroll lets U.S.-based businesses pay 1099 contractors directly from their HoneyBook account. Payroll supports only contractor payments and helps you send payments in one place, keep payroll and bookkeeping organized, and prepare for tax season with built-in reports and forms. Contractors must complete onboarding before they can be paid, but you can add and invite them any time during setup.

Important update: HoneyBook Payroll is being sunset

We’ve made the decision to sunset HoneyBook Payroll in HoneyBook, and are no longer onboarding new members. If you were using HoneyBook Payroll, the last day to run payroll will be May 31, 2026, and the last day to access payroll documents will be June 30, 2026. After June 30, 2026, payroll data and documents will no longer be available in HoneyBook.

What this means for you

You can continue running payroll through May 31, 2026
You can access and download payroll and tax documents until June 30, 2026
Action required: Download all payroll reports before June 30, 2026 and find your 1099 tax forms, by following the Taxes and bookkeeping section
Billing update:
- You won’t be charged for Payroll moving forward
- No action is needed to cancel or manage a subscription

Contractor setup

Get your team ready

You must add your work location before completing this step.

Invite contractors to enter their own information and be ready for payment
When you invite a contractor:
- They receive an email titled “Set up your HoneyBook payroll account!”
- They select Set up now and complete onboarding
- Onboarding includes entering their legal name, tax information, and direct deposit details
- When a contractor is paid, they receive an email confirming the payment
Each contractor must complete onboarding before you can submit payroll for them

📚 Tips

You can invite contractors even if you don’t plan to pay them right away
If you see a message prompting you to contact the Support team when running payroll, it usually means one or more contractors haven’t finished onboarding. Ask them to log in and complete setup before retrying.

Add or manage contractors

You can add, edit, or remove contractors any time.

Add a contractor

From the navigation menu, select Finance > Payroll
Select Workers list > Add worker
Enter the contractor’s legal name and email address
Choose one option:
- Invite worker to enter their own info, or
- I’ll enter the info myself if you already have their details
Select Add worker

Other contractor actions

From Finance > Payroll > Workers list, select the More actions menu icon three-dot menu icon next to a contractor to:

Edit onboarding information
View associated projects
Assign the contractor to a project
Delete the contractor

Payroll management

How to pay contractors

From the navigation menu, select Finance > Payroll
Select Send payment
- If a payroll is in progress, you can select Resume or Delete
Select the contractors you want to pay > Next
Choose the payment date
- Optional: Select + Add work period to show what the payment covers
Select Send payment
On the “Hours and earnings” page, you can select the three-dot menu icon next to a staff member, then select:
- Edit pay
- Edit deductions
- Add memo
Select Next > Submit payroll, then confirm the remaining prompts
- If needed, you can select Cancel payroll before submission

Cancel and reprocess a payroll run

If you need to make changes after submitting payroll for your contractors, you can cancel and resubmit the payroll before the daily processing cutoff.

From the navigation menu, select Finance > Payroll
Find the payroll run, then select View details
Select Cancel payroll and confirm the cancellation
After canceling:
1. Refresh the page. The payroll will reappear on your dashboard with the option to resume.
2. Select Resume, make edits on the “Hours and earnings” page, and select Submit payroll again

Important timing

Payroll can be canceled until 8:00 pm PT on the processing day
You must resubmit payroll before 8:00 pm PT to avoid payment delays
If the payroll has already begun processing, the Cancel payroll option will no longer appear. At that point, contact our Support team to request a payroll void:
- Select the Question Mark icon on any HoneyBook page
- Choose Message us > Send us a message
- Enter “Talk to a person”
Depending on timing, some tax payments may have already been submitted and may not be refundable