Share a Banquet Event Order (BEO) the same way you share other files in HoneyBook, by email or link. Clients and planners see the whole file. To give staff and vendors only the details they need, print your BEO with just the sections that apply to them.
Lock or unlock your BEO
You control who can edit your BEO with the file lock. The lock applies to the entire file, and only you can lock or unlock it.
State | Who can edit | Who can view |
Locked (default) | You | Clients and planners, if you've shared the file |
Unlocked | You, clients, and planners | Clients and planners |
No one | Everyone with access |
Let clients and planners help fill in details
Unlock your BEO when you want others to contribute, for example when you need a couple to enter their ceremony timeline and dietary notes. When the file is unlocked:
Clients and project participants can edit any field in the file
Changes save automatically as they type
You can edit at the same time and override any entry
If you and someone else edit the same field, the most recent change is kept
You receive a notification when someone makes changes
đź“Ł Note
Planners can fill in the BEO only when the file is unlocked and they're a participant on the project.
Lock the file again when the details are final so no one can make last-minute changes.
Print a BEO for your team
Print your BEO and choose which sections to include. One BEO can produce several purpose-built documents, such as a full BEO for your records, a kitchen sheet for catering, or a run sheet for vendors, without duplicating the file.
Open the BEO
Select the more options icon
Select Print file
Choose the sections to include
Select Print
Current limitations
Keep the following in mind as you share your BEO:
Section-level permissions aren't available: Sharing and locking apply to the entire file, so print the sections staff and vendors need when they don't need the whole BEO
Change history isn't visible: HoneyBook doesn't show a list of who edited what
Still have questions? Click here to ask a question or send us a message — we’re happy to help!